BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
The Project Coordinator Congresses & Events is responsible for planning, organization and execution of national and international congresses and events incl. the management of all attendees in close cooperation with congress management in Europe. This role will work under the professional guidance of the Senior Project Manager Congresses & Events.
Essential Functions of the job:
- Planning, organization and execution of national & international congresses and events in close cooperation with congress management in Europe.
- Coordinate all stakeholders internally and externally to ensure delivery of all congress activity on time, on budget and in accordance with legal and compliance requirements.
- Cooperate closely with the Customer Engagement and Medical Team regarding the execution of national congresses (e.g. booth building, satellite Symposia; meeting rooms onsite)
- Selection and management of congress and event agencies that effectively address the German needs
- Ensure onsite management and oversight for congresses and events.
- Attendee management: Creation of all confirmation- and contract emails, contracts for physicians etc.
- Create the final information and other important documents and emails for each congress for external and internal stakeholders
- Invoice handling of all suppliers and coordination of all travel expenses/invoices of physicians after each congress
- Supporting the Senior Project Manager Congresses & Events in slot and budget planning for the following year
- Manage the travel booking for external and internal stakeholders in close cooperation with our agency GBT AMEX
Qualifications:
- Undergraduate degree in business, informatics, economics, biological or medical sciences required.
- A minimum of 2 years of pharmaceutical industry or related experience in managing pharmaceutical congresses.
- Experience in virtual congress planning and execution
- Knowledge of tools and regulations regarding meetings/travel
- Demonstrated project management skills with the ability to manage multiple projects simultaneously.
- Demonstrated ability in establishing and cultivating effective internal working relationship with multi-layer, cross-functional counterparts across geographies (from HQ in USA to countries throughout International)
- Proven ability to successfully engage with internal/external key stakeholders, creating alignment horizontally and vertically.
- Excellent interpersonal, oral and written communication skills
- Good understanding of different cultures (both business as well as country) and demonstrates an appreciation of cultural diversity, with sensitivity to differences in attitudes and norms.
- Entrepreneurial and innovative of spirit.
- Enjoy working independently and proactively and at the same time be a team player
- Ability to manage complexity, ambiguity, and paradoxes.
- Fluent in English; other languages advantageous.
Computer Skills: PC, including MS Office Suite
Travel: 20-30%
BeiGene Global Competencies
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.