Administrative Assistant in Berlin bei Thermo Fisher Scientific

Thermo Fisher Scientific

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life – To enable our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies.

Alongside clinical research through our PPD® clinical research portfolio, our work in Accelerated Enrollment Solutions optimizes each step of the patient journey in clinical trials, such as securing sites and recruiting patients, allowing for more patients to participate in clinical research. Your determination to put patients at the heart of every decision will improve health outcomes that people and communities depend on – now and in the future.

As a Administrative Assistant (Patient Services) for our dedicated Synexus research site in Berlin, you will be a key member in delivering life saving therapies and care to patients!

You will provide administrative support by coordinating and assisting patients visiting the site and be their first-line contact.

Key responsibilities are as follows:

Coordinates and completes administrative functions on assigned trials.
Welcomes and assist all visitors upon arrival at the site. Notifies appropriate staff of the visitor's arrival.
Prepares and ensures all relevant patient files are ready ahead of the visit as per protocol and local regulations.
Completes data entry and visit completion information.
Assists with the collection of patient SDV from treating medical professional.
Schedules patients for different types of visits, external appointments, transport etc.
Conducts reminder telephone calls to patients to confirm visits.
Collects, tracks and files patient notes, lab results and questionnaires to facilitate prompt reviewing and able to provide results to patient if required.
Maintains a presentable, safe and clean reception area to enhance the patient and visitor experience.
Assists with photocopying, faxing, scanning source documents, postal activities, archiving and patient refreshments.
Assists with the reimbursement of patient study expenses and payments.
Maintains strict confidentiality of patients, employees, customers and company information at all times and adheres to HIPAA Guidelines

To be considered for this exciting opportunity you will require the following skills and experience:

Native command of German and good English language skills.
Previous experience of working as an administrator in an office environment
A passion for working in a fast moving, dynamic environment
Excellent customer service and teamwork skills
Appropriate MS Office skills (Word, Excel & Outlook)

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.