Administrative Assistant in Deutschland bei International SOS

Overall Purpose of Job

The Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.

Key Responsibilities

• Track and assist with in-processing and out-processing personnel
• File and retrieve documents and reference materials
• Collect data and prepare reports and documents
• Arrange and co-ordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels, while maintaining confidentiality
• Track and report facility and environmental issues
• Manages office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies
• Schedules maintenance for equipment service and repairs as needed.
• Actively participates in day to day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.
• Actively participates in Mass Casualty exercises and events.
• Performance of other duties as assigned

Experience Required

• 3 years’ experience providing administrative support
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures

Education Required

• Current American Heart Association Basic Life Support (BLS) certification.
• Proficiency in English both in reading and writing.

Physical Requirements

• Work is normally performed in a typical interior/office work environment
• Work involves sitting and standing for prolonged periods of time
• May require bending, stooping and lifting up to 15 lbs

Other Special Requirements

• Ability to obtain and maintain a clearance to drive company vehicles.
• Must be able to read, write and speak English to effectively communicate.
• This position is unaccompanied.
• Ability to obtain a DOS mandated clearance if one is required.
• Must be able to relocate to Germany
• A valid passport is required and must be in your possession prior to relocation. You must maintain a current passport during your stay in Germany

Additional Information

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

This job description outlines the types of responsibilities the incumbent is required to perform.
The incumbent may be required to perform job related tasks other than those specifically presented in this job description. This job description is subject to regular review.