Executive Assistant, Admin Support in Homeoffice bei Ciena

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Responsibilities

• Report to and support Senior Director - Sales, North, East and Central Europe based at remote location.
• Manage extensive itineraries, arrange all travel and all logistics including visa applications
• Extensive diary management, meeting set up, conference calls etc. (different time zones)
• Arrange all meeting logistics, internal and external:

o initiate/prepare briefing packages for executive delegation

o set up team meetings

o prepare agendas

o collect materials

o reservation of meeting rooms, cabs, parking, restaurants, lunches, etc.

o Global liaison with other admins in US, Canada, U.K., France, Middle East, etc.

• Build and maintain business relationship with customer administrative assistants
• Processing expense reports
• Support to the sales region – internally: maintaining customer database up-to-date, consolidation and timely hand in of weekly report
• Process incoming, outgoing mail, arrange courier services

Experience & skills

• Fluent English and German required.
• Minimal of 3 years work experience as Executive Assistant in an international work environment
• Advanced Outlook Experience is essential. Candidate must have experience in looking after 3 or 4 calendars
• PC proficiency (Word, PowerPoint, Excel)
• Strong verbal and written communication skills
• Capable of handling international and muticultural environment
• Capable of handling confidential documents and conversations in a professional manner
• Excellent organization skills/detail oriented
• Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
• Ability to work with minimal supervision
• Fully independently and be 1 step ahead
• Accountable
• Flexible
• Time urgent
• Responsive
• Assertive
• Representative
• Comfortable asking questions
• Available for a fulltime job based in Frankfurt-Germany

At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.