Administrative Assistant
Status: Non-Exempt (Hourly)
Department: Executive
Position Summary
We are seeking an Administrative Assistant to support Plug Service & Logistics Center Managment team as well as our associates and customers. In this role you will be responsible for efficiently maintaining the daily tasks and operations of the administrative team. The ideal candidate will be a dynamic self-starter with an acute attention to detail, excellent communication skills, and the ability to interact professionally and effectively with the individuals we support. This position will offer unique opportunities for career development and growth for the candidate.
At Plug Power we value innovation and infinite drive, offering loyal, honest, and people-first services to clients like Amazon, BMW, and IKEA. As an Administrative Assistant with Plug Power, you will be responsible for maintaining these values to enhance our services and showcase our commitment to the outstanding performance of our products.
Core Duties and Responsibilities
- Answer incoming calls, register and greet visitors in the office
- Organize internal meetings and maintain calendars
- Collect and distribute mail and packages
- Prepare and dispatch outgoing parcels
- Responsible for travel arrangements (booking flight tickets, accommodation, rental car)
- Monitor and maintain office inventory and office supplies
- Responsible for processing documents related to purchase orders and payments
- Support accounting by processing incoming invoices
- Coordinate trainings
- Coordinate with external authorities as appropriate
- Maintain communication with management, staff and vendors to ensure proper operations of the organization
- Coordinate operations related tasks, including purchasing equipment and office supply
- Contact person to facility management
- Assist internal communication
- Assist recruitment activities
- Support senior leadership with travel bookings
Education and Experience
2+ years of administrative experience required- High school diploma or equivalent
- Excellent written and verbal communication skills
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) Virtual Platforms (Zoom, Teams, WebEx), Concur Travel and Expense, and other web-based platforms highly preferred
- Ability to manage and respond to a steady flow of projects and initiatives in a high-paced environment
- Speak and read English almost fluently
- Further languages like French or Spanish very welcome
- Knowledge of office management systems and procedures
- Maintain confidentiality when dealing with sensitive material
- Positive attitude, attention to detail, and problem-solving skills.
- Ability to manage complex projects and multi-task effectively
- Ability to role model high standards of professionalism
- Excellent follow-through
- Must be driven and self-motivated
- Must possess the highest ethical standards and a commitment to work quality
Plug Power, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.