Admin Manager in Berlin bei The New York Times

The New York Times

The

mission

of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

Note for US based roles: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

Job Description

The New York Times is looking for an admin/bureau manager for its Berlin bureau. This role will entail operational and administrative tasks to ensure that our Berlin office runs smoothly and our journalists are supported. As an admin manager, you will be the point person for the Berlin Bureau and play a critical role in aiding the bureau chief, reporters, and stringers with local operations. In this role you will also onboard new hires locally and ensure smooth transitions between Bureau Chiefs. In addition, you will collaborate and align with our global operations managers in Seoul, London and New York to ensure the Berlin Bureau is up to date on protocols and editorial needs.

Our ideal candidate has excellent communication skills and should enjoy solving difficult logistical problems in high-speed environments. This is a job for someone who can stay organized under pressure and prioritize tasks effectively. The role is varied; from approving expenses and arranging travel, calculating monthly expenses to analyze and summarize the budget for the bureau across multiple departments, to coordinating with HR and Global Mobility on specific needs of a reporter.

The ability to manage competing deadlines, troubleshoot, and juggle multiple projects with attention to detail are a must, as is an ability to write clearly and concisely in English. This is a full-time, paid position and reports directly to our Berlin Bureau Chief.

Main Responsibilities:

Manage the operational tasks of the bureau, including budgets and banking, processing of expenses, assisting in managing payroll, tax compliance, and funds coming in and out of the bureau.
Collaborate with operations managers in Seoul, London and New York on protocols, budgets, and onboarding.
Handle immigration files, travel, visa and permissions for staff and visitors of the bureau.
Oversee the bookkeeping needs of drivers and other support staff.
Track and handle payments of freelance journalists and stringers in Germany.
Liaise with HR, Global Mobility and IT departments on a regular basis.
Oversee relations with vendors and service providers to the bureau.
Ensure compliance with health and safety legislation in the bureau, and work closely with security advisers to maintain an emergency checklist and safety equipment in the bureau.
Assist with basic ad-hoc research, translation and planning tasks when required

Basic Qualifications:

Fluent in English and German
Highly numerate and comfortable working with spreadsheets and budgets
Good general computer skills are also a must (Google Suite or Ms Word, Excel, G-Suite)
Experience in using Notilus, Workday, Egencia or other expense systems would be desirable but not essential
Excellent organizational skills; ability to prioritize with strong attention to accuracy
Excellent communication skills, written and verbal
Shows initiative, identifies tasks and troubleshoots without instruction
Ability to deal with management and staff in a highly professional manner
Unimpeachable integrity and ability to maintain discretion and protect information
Believe in the The New York Times mission and values, and have interest in working for a media organization.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true