WFP Innovation Accelerator - Business Support Assistant G3 (Events and Office Coordination), Munich in Deutschland bei World Food Programme

World Food Programme

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill a Fixed Term position of Business Support Assistant G3 (Events and Office Coordination) in the WFP Innovation Accelerator(INKA)based in Munich, Germany.

Please note that this vacancy announcement is being issued internally and externally.

Please note that this is a local recruitment. Candidates must be residents of Germany and have a legal work permit there. In addition, candidates must reside in Germany, within commuting distance to the location of the office in the duty station Munich, Germany (Josephspitalstrasse 3, 80331, Munich) at the time of application or, if not residing within commuting distance at the time of application, candidates must be willing to relocate to Munich, Germany at their own cost before taking up the assignment. WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates who reside within commuting distance of Munich, Germany.

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) is the United Nations frontline agency fighting hunger. WFP reaches more than 100 million people every day - delivering food assistance in emergencies and working with smallholder farmers, communities, and governments to improve nutrition and build resilience.

The WFP Innovation Accelerator was named by Fast Company as Most Innovative Non-Profit Organization 2021 for its work in identifying, nurturing, and scaling disruptive start-ups and innovations to end global hunger. Based in Munich, Germany, the Innovation Accelerator provides WFP employees and start-ups with funding, hands-on support, and access to WFP’s global operations. Through the Accelerator, WFP is leveraging unprecedented advances in digital innovation - such as mobile technology, artificial intelligence, and blockchain - and new business models to transform the way it serves vulnerable communities across the world. In 2021, Accelerator supported innovations that positively impacted the lives of 9 million people globally. Most recently, the Accelerator runs programs for external partners such as the Bill & Melinda Gates Foundation and others.

More information here: http://innovation.wfp.org and https://youtu.be/OnKkQlRdh2c

JOB PURPOSE

The Business Support Assistant will report to the Head of Business Operations and will be expected to deliver a range of business support activities to ensure effective delivery of timely and quality services. The selected incumbent will act as receptionist of the office building, provide business and office administrative support including but not limited to travel, procurement and events organization, maintenance of office files and records, etc.

The Business Support Assistant will be required to produce accurate and organized work and demonstrate good teamwork, proactiveness and communication skills while working in a multicultural environment with individuals of different races, cultures, and backgrounds.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.

Respond to routine queries received and escalate where appropriate, to provide timely and accurate service to clients.

Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.

Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.

Make travel arrangements and support events, etc., to support staff to work effectively.

Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.

Undertake standard data entry tasks in accordance with defined systems to ensure information is organized and readily available for the business team.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential: