We are in search of an exceptional Executive Assistant to join our team and become the driving force behind our Managing Directors' success.
Your role won't just be about support – it's about elevating efficiency to its highest potential and being the secret ingredient that fuels our directors' accomplishments.
Join us in this pivotal role and be the wind beneath the wings of our leadership!
- You will take the initiative in efficiently managing the MD's calendars, and coordinating meeting requests and setups.
- You will be tasked with coordinating the logistics of significant internal and external meetings, including those involving the board and leadership team.
- Your role will extend to expertly managing travel itineraries and arranging associated transportation and accommodations.
- Ensuring the MDs are well-prepared, you will provide thorough briefings for all meetings.
- Your responsibility will include developing and maintaining a forward-looking annual plan for the leadership and the company.
- You will actively challenge agenda items to ensure that the focus remains on high-impact topics.
- You will be in charge of overseeing expense management and reporting for the MDs, ensuring accuracy and compliance.
- Managing billing and accounting tasks tied to the MD's activities will also be under your purview.
- Your role will involve preparing for and participating in meetings, ensuring that appropriate follow-up actions are diligently pursued.
- Coordinating with both internal and external stakeholders, you will strive to ensure every interaction is both productive and enjoyable.
- You will be responsible for the consistent management of recurring company-wide meetings, including weekly meetings.
- 2+ years in a relevant role, preferably within a dynamic and fast-paced setting.
- Evident high levels of professionalism, resiliency, service orientation, and a proactive mindset towards tasks, coupled with a genuine interest in making well-informed decisions for the business.
- Prior exposure to demanding environments such as management consulting, big tech, or startups.
- Proficiency in breaking down complex issues and robust quantitative problem-solving skills, with a strong emphasis on finding effective solutions.
- Consistently executing responsibilities with diligence, ensuring meticulous attention to detail.
- Maintaining confidentiality and trustworthiness in handling sensitive, non-official, and personal information related to the department and the organization.
- Establishing a dependable, approachable, and amiable presence within the team, maintaining a positive demeanor even in challenging situations.
- Strong verbal and written communication skills in English, with full working proficiency in German (B2 level minimum).
- Amazing team – 80+ SPREADsters from over 25 nationalities;
- High growth company – recently closed Series A with a sound growth trajectory;
- Revolutionary product loved by customers;
- High learning curve and yearly learning budget;
- Competitive salary, equity/virtual shares, and flexible work setup
- 30 days paid leave and many other perks.
Dmytro Iefymenko
recruiting@spread.ai
SPREAD GmbH
Prinzessinnenstraße 8-14
10969 Berlin
SPREAD’s mission is to make product information easily accessible & actionable for everybody. Our Engineering Intelligence Network connects all kinds of product data to help engineering teams gain an objective understanding of ultra-complex systems like cars, industrial and precision machinery, aircraft, and beyond. With use cases from R&D to Aftersales, SPREAD helps customers like Mercedes, VW Group, and Infineon to accelerate development cycles, increase quality, and eliminate millions in inefficiencies.