Corporate Officer * in München bei Great Lakes Insurance SE

Company
Great Lakes Insurance SE
Location
Munich , Germany

Great Lakes Insurance SE (Great Lakes), headquartered in Munich, Germany, is a white-label specialty provider and enabler for primary insurance, with branches in the UK, Australia, Ireland, Italy, and Switzerland, along with a subsidiary in the UK. As an integral part of Munich Re Group, we facilitate primary insurance specialty business for Munich Re’s Global Specialty Insurance (GSI) and primary insurance opportunities closely connected to the core business of Reinsurance. Our extensive license portfolio allows us to provide specialty insurance solutions in over 100 countries. Our core values emphasize taking responsibility for our actions, finding optimal solutions for our clients, collaborating as a team, and remaining versatile in an ever-changing world.

The Corporate Officer at Great Lakes plays a crucial role in facilitating and coordinating all meetings of the Board of Management and the Supervisory Board. This role entails close collaboration with internal stakeholders to ensure effective communication and decision-making processes within the company's governance structure. Additionally, the Corporate Officer performs essential tasks to ensure the smooth functioning of Great Lakes' Supervisory Board, maintaining compliance with regulatory requirements and best practices in corporate governance. Overall, the Corporate Officer serves as a central figure in driving organizational efficiency and governance excellence within Great Lakes.

We are seeking a new team member to support the Board of Management and the Supervisory Board of Great Lakes in their work. If you are interested in an exciting, responsible, and varied role, primarily driven by deadlines, possess the ability to handle highly confidential matters discreetly, and consistently deliver flawless results even under pressure, we would be delighted to receive your application.

Your Job

1. Meeting Management:

• Coordinate and schedule formal Board of Management (BoM) meetings, Supervisory Board meetings, and (Annual) General Meetings (AGM)
• Serve as a liaison between the Corporate Office, BoM, and presenters, facilitating communication and coordination with line functions on inputs and timelines
• Collect and provide formal quality check on inputs and prepare meeting materials, including agendas, action logs, and other relevant documents, ensuring timely distribution and follow-up on action items
• Document minutes of Board meetings, capturing discussions and decisions, and ensure their availability
• Support the Chairperson with time management, guest management, and adherence to agenda items

2. Administrative Tasks:

• Assist with ad hoc requests related to Corporate Office tasks, such as drafting submissions for BoM approval of AGM meeting agendas and commercial register notifications
• Support in the annual self-assessments and development plan conducted by the Supervisory Board
• Assist the BoM with administrative tasks, including fit & proper checks, passport expiration monitoring, and contract extensions
• Conduct annual reviews of governance documents (norms) owned by the Corporate Office to ensure compliance and relevance
• Maintain the Corporate Office content on the company's intranet and website, ensuring accuracy and accessibility for internal stakeholders
• Interface to all documentation tool (Diligent) related topics, handling with external provider, billing, user management

3. Additional Tasks:

• Assist the CEO in the quarterly updates of Great Lakes’ System of Governance findings and mitigations, conducted by Compliance
• Act as a point of contact for Great Lakes London Subsidiary (GLLS), Corporate Office particularly concerning shareholder consent
• Coordinate with relevant stakeholders in remediating findings from internal audits
• Support the Corporate Organization team on ad-hoc topics, where necessary

Your Profile

• Completed studies or comparable experience demonstrating the ability to work independently, carefully, and in a structured manner
• Previous experience in a corporate governance or administrative role, preferably within the insurance or financial services sector
• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively in a fast-paced environment
• Excellent target-oriented communication skills toward Members of the Board and Supervisory Board as well as input providers and guests
• Proficiency with Office 365 applications, primarily Word, Excel, PowerPoint, SharePoint, Adobe Acrobat and document management systems (