Administrative Assistant in Neuenburg am Rhein bei Nikkiso Cryogenic Industries

Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, fueling stations, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange.

Location: Neuenburg, Germany

Summary/Objective:

Reporting to the Administration Manager, the Administrative Assistant is responsible to support the day-to-day activities of the office , in order to ensure normal course of the administrative operations of the company.

Essential Functions/Responsibilities:

Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed.

• Arrange company event, i.e. book location, quote from chartering etc.
• Receives and distributes communications; collects and mails correspondence.
• Organizing travel by booking accommodation and reservation needs as required worldwide.
• Organizing and scheduling meetings and activities for all departments, including Microsoft teams meetings, conference rooms reservations for all departments.
• Manage and keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas, including the management of the different types of waste (recyclable waste etc).
• To manage the purchase of all material for the meeting room/kitchen (water, drinks, soap, milk)
• Provides office communications support by fielding calls, answering questions, forwarding messages, confirming customer orders and keeping customers informed of order status.
• Maintains office schedule by picking up and delivering items as needed.
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout.
• Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events
• To manage the facility management & contact to landlord (cleaning, maintenance, energy, building work).
• To manage Car maintenance/TÜV .
• Establishes, maintains, processes, and/or updates files, records, and/or other documents, including employees telephone list and contacts.
• Welcoming visitors to the office.
• Resolve office-related malfunctions and respond to requests or issues
• Serve as a resource to other departments as needed.
• Other tasks as assigned.

Education and Experience:

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Proficient in Microsoft Office.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.
• Willing to travel.
• Good command of English language. German and French is a plus.

Supervisory Responsibility:

This position has no direct supervisory responsibilities.

Equal Opportunity Employer

Nikkiso CE&IG is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.