Administrative Coordinator (International) in Eschborn bei GLS Germany

GLS Germany

General office organization and correspondence with countries on security and occupational health and safety issues
Credit card processing, travel expense reporting, budget preparation support
Maintaining department documents and manuals on the intranet (including monitoring deadlines and creating updates)
Maintenance of performance dashboards and cockpits (website / databases)
Monitor due dates and request information from countries
Preparation of evaluations and analyses on occupational accidents, potential crimes, claims/financial losses and audit campaigns (pivot tables)
Simple own KPI analyses based on pivot tables (simple focus visualizations)
Annual audit campaign planning and scheduling,
Planning, coordination and scheduling of meetings, conferences, video calls etc.
Create meeting presentation (PowerPoint)
Taking minutes of meetings (also during European business trips)

An education as Office Management Assistant (“Kaufmann für Büromanagement in German system)”, administration or related
Solid work experience in office management, ideally above 3-5 years
Fluent English while German language will be a plus
Ability to work independently
Strong communication skills and assertiveness
Strong analytical and organizational skills
A high degree of initiative and fun taking on responsibility
Experienced in MS Office applications, especially MS Excel and PowerPoint
Understanding in dealing with legal texts would be a plus
Willingness to travel occasionally