Administrative Assistant, EMBO Administration & Finance in Heidelberg bei European Molecular Biology Laboratory

EMBO is a not-for-profit organization that promotes excellence in life sciences in Europe and beyond. We fund talented researchers at all stages of their careers, stimulate scientific exchanges through high-quality academic publishing, conferences and lectures, and help build a research environment where scientists can achieve their best work.

Our international staff of around 65 members from a variety of countries, personal circumstances and professional backgrounds work closely together for the greater good and make EMBO a truly diverse organization. EMBO is located on the international EMBL life sciences research campus in Heidelberg, Germany.

As an Administrative Assistant, you will join the EMBO Administration & Finance team, which is responsible for all aspects of the administrative and financial governance of the organization, including accounting, bookkeeping, internal control, the annual financial audits, as well as managing financial and administrative projects

• Knowledge of:
  • office management;
  • administration;
  • basic financial reporting principles;
• At least three years’ professional experience in administration, finance, controlling or accounting;
• Solid knowledge of standard office software, especially Excel and Power Point;
• The capacity to work independently as well as a part of a team in an international environment;
• A self-motivated personality and interest in adding value to the team;
• Fluency in English; good working knowledge of German both orally and in writing;
• Excellent written and oral communication as well as interpersonal skills.

• General accounting knowledge;
• Experience in
  • working with banking software;
  • invoice control;
  • experience working with auditors and preparing year-end transactions.

Support the life sciences

At EMBO, you can make meaningful contributions to promoting the life sciences in Europe and beyond. You can apply your skills and energy to supporting talented scientists, enabling them to do great science and creating a research environment in which they can thrive.

Join a professional working environment

EMBO is an organization with employees from across the world. We are an inclusive, equal opportunity employer. We believe that our work benefits from diverse teams and encourage applications from all qualified individuals, irrespective of characteristics such as age, gender, nationality or ethnicity. We create a collegial and supportive working environment to ensure that employees feel valued and empowered to reach their full professional potential.

Our offices are located on the EMBL campus in Heidelberg, Germany, with over 1,000 employees from around the world. The working language at EMBO and on the campus is English. The campus has an on-site nursery, subsidized canteen and cafeteria, as well as clubs for social activities and sports.

Heidelberg, home to around 160,000 people, is a lively, safe and international university city and research hub. It is attractively located between the Rhine River and the Odenwald, a low mountain range that offers a wide range of outdoor activities. Roughly one third of Heidelberg's residents have an international background, and many of them are scientists or students. The city has good national and international travel connections.

Receive attractive employee benefits

EMBO offers attractive conditions and benefits appropriate to an international research organization. Benefits include:

• Competitive salary with transparent annual review
• Family and child allowance
• Private health insurance for you and your immediate family, including dental and optician cover
• Pension scheme, accident-at-work insurance, death benefit insurance, unemployment insurance
• 30 days paid annual leave, in addition to public holidays
• Professional development and training opportunities
• Non-resident allowance, education grant, home leave and travel grant (for non-residents, depending on certain conditions)
• Relocation package, including installation grant (depending on certain conditions)
• Subsidized language courses for integration purposes (depending on certain conditions).

Contract duration

EMBO offers a fixed-term contract of three years for this position, issued through our sister organization