Programme Assistant, Regulatory Framework Implementation Subdivision in Bonn bei UNFCCC

UNFCCC

Key responsibilities:

You will provide secretarial and administrative support to the unit responsible for reviewing, analysing and administering project and programmes of activity (PoA) related submissions for mitigation activities that seek to be registered under the current and/or Article 6.4 mechanism, as well as mitigation activities and PoAs in the process of verifying greenhouse gas (GHG) emission reductions for which emission reductions units will ultimately be issued. You will also provide secretarial and administrative support to ensure the effectiveness of the accreditation processes and administration of entity-related applications seeking accreditation under the current and/or Article 6.4 mechanism.

Main responsibilities:

1. Providing secretarial and administrative support to the 6.4 and/or current mechanism activity cycle:

Screen e-mail correspondence in the registration & issuance inbox and identify further actions; File messages regularly and forward queries to responsible units/inbox;
Send responses and notifications for established processes related to various workflows and reply to queries related to registration and issuance activities;
Liaise with team lead/responsible officers when clarifications are needed, and support information needs whenever required;
Liaise with the Information and Communication Technology (ICT) subdivision to resolve issues related to registration and issuance activities.

2. Providing secretarial and administrative support to the accreditation and assessment of operational entities:

Monitor day-to-day operation of accreditation assessments in the accreditation workflow and screen and moderate incoming messages in the message center of the accreditation workflow and provide support to its end-users;
Support administration of designated operational entities (completeness check of submitted documents, preparation of workplans, communicating outcomes of the assessments, etc.);
Maintain overview of entity assessments activities;
Identify and respond to stakeholder queries regarding accreditation-related issues;
Liaise with ICT subdivision to resolve accreditation issues.

3. Coordinate the communications flow of the unit ensuring the timely dissemination of routine information both within and outside the unit:

Maintain appointment schedules and contact lists;
Place and screen telephone calls, responding to routine requests for information, receiving visitors;
Screen, register and route incoming mail and ensures follow-up action on pending issues according to deadlines and priorities; maintain office files, archive and record (both paper and electronic);
Maintain records in the system (electronic and paper) for the unit;
Organize phone and video conferences as requested.

4. Perform any other job-related activity required to achieve the goals and objectives of the team, the division and/or the secretariat, including participation in technical meetings, workshops and seminars, and in preparing presentations where appropriate.

Apply link: https://unfccc.int/secretariat/employment/UserManagement/FileStorage/9RLOASQ02T8UXCDPFHJKNZVB375IMW

Job Types: Full-time, Temporary
Contract length: 364 days

Pay: From 3.900,00€ per month

Application Question(s):