Office & Admin Manager in Thüringen bei AIRR LABS

AIRR LABS

We are seeking to hire an experienced Office& Admin Manager to join our team. The Office & Admin Manager is responsible for keeping an office running smoothly and overseeing administrative support.

The successful Office & Admin Manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities:

Plan, direct and coordinate supportive services of the company, such as asset management and maintenance, office supplies and inventories, record-keeping, mail distribution, telephone operator/receptionist, and other office support services.
Maintaining the office condition environment and arranging necessary repairs and services.
Initiate and implement policy and procedures regarding to office operations.
Being a point of contact person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
Responsible for vendor sourcing practices (Researching, evaluating and liaising with vendors)
Preparing purchase requisitions approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Liaise with Finance team to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
Work closely with Commercial team to ensure FDA process has smooth operations.
Prepare and submit visa, work permit and residential permit applications.
Serve as the primary point of contact for both internal and external stakeholders, responsible for efficiently managing administrative tasks, including but not limited to airfare booking, accommodation arrangements, and transportation coordination.
Other ad-hoc tasks as assigned by the respective Manager.

Requirements:

Bachelor’s degree in related field.
At least 5yearsofwork experiencesin a field of office administration/procurement or in a related area.
Experienced in FDA process is a plus.
Knowledge in administrative procedures, office administration and procurement tasks.
Pleasant personality, fast learner, enthusiastic, positive attitude and result oriented.
Solid analytical skills with ability to create reports and conduct cost analyses.
Professional level of skills in using computerssuch as Excel, PowerPoint, etc.
Excellent communication skills and the ability to engage with diverse people.
Initiative to problem-solve quickly and with minimal disruption.
Flexibility and the ability to multi-task in a demanding, fast-paced environment.
Highly process and solutions-oriented personality.
Interest or experience in start-up companies, and/or entrepreneurship.
Ability to multi-task, prioritize, and manage time effectively.
Ability to build rapport and collaborate with others within the company and externally.