Police Records Technician - EXAM in Bayern bei City of Columbus

City of Columbus

Definition

Under general supervision, is responsible for maintaining a complex system of police records; performs related duties as required.

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

Records information using several computer databases;
Assembles data into a specific sequence; places and locates folders in a systematic file;
Processes requests for reports and information from the public in person and over the telephone;
Takes reports and requests for information via telephone from police officers;
Enters, retrieves, and cancels priority and confidential information into LEADS/NCIC on all Wanted Persons, Auto Thefts, Missing Persons, Stolen Firearms, Temporary Protection Orders, etc.;
Consults books, manuals, catalogs, files, records, legal descriptions, microfilm, microfiche, CRT displays, computer printouts, etc. in order to obtain necessary information for data entry;
Sorts and checks reports; determines proper security level, scans, indexes, redacts, and files all reports;
Operates many complex office machines requiring extensive instruction;
Uses police radio communications systems to respond to queries for warrant and wanted person information, suspects, and license plates for police officers and other authorized personnel;
Processes and maintains various documents including arrest information and police reports;
Communicates with other government agencies and offices to verify confidential information and to respond to notifications and inquires;
May need to communicate with individuals who have limited English language skills.

Minimum Qualifications

Completion of the twelfth school grade and one (1) year of general office experience. Substitution(s): A certificate of high school equivalence (GED) will be accepted in lieu of a high school diploma.

Applicants must obtain and maintain LEADS/BCI certification by the end of probationary period.

Knowledge, Skills, and Abilities:
Considerable knowledge of filing systems including systems developed on a subject-matter coding basis; general knowledge of standard office and administrative procedures and methods; general knowledge of standard research practices and methods; general knowledge of English usage, grammar, spelling, and punctuation; skill to type twenty-five (25) words per minute; skill in basic word processing; ability to communicate effectively orally and in writing; ability to perform basic mathematical computations quickly and accurately; ability to match names and numbers quickly and accurately; ability to maintain highly confidential information with integrity and discretion; ability to comprehend principles and apply them to established procedures; ability to operate a computer and associated software; ability to deal effectively with the public; ability to perform multiple tasks simultaneously; ability to develop and maintain effective working relationships; ability to identify problems and seek appropriate guidance; ability to gather, sort, and classify information.

Test/Job Contact Information

COMPETITIVE EXAMINATION ANNOUNCEMENT: The names of the applicants passing this administration of this exam will be MERGED, according to score, with the names of applicants on the current eligible list. If you are interested in having your name included on the eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Applicant and Employees Services Unit at (614) 645-8301.

The examination process will consist of a work simulation exam weighted 50% covering Time Sharing and Information Accuracy; a multiple-choice exam (administered on computer) weighted 20% covering Reading Comprehension and Information Ordering; and a computer administered exam weighted 30% covering Numeric Filing, Alpha Filing, Records Locating, Audio Data Entry, Public Relations, and Outlook 2010.

The exam is expected to be administered in April. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years.