here. bei Universität Bielefeld

Information about the processing of personal data
provided by applicants for positions at Bielefeld University

With these data protection notices, the University of Bielefeld seeks to comply with its duty to inform

applicants about the type of data collected and how it will be processed in accordance with Articles

13 and 14 of the EU General Data Protection Regulation (GDPR).

Terms such as "personal data", "processing", "data controller", "third party", etc. are used as defined

in Article 4 GDPR.

The controller responsible for data processing is Bielefeld University, a legal entity under public law

established by the state of North Rhine-Westphalia (NRW). It is represented by its rector, Prof. Dr.

Ing. Gerhard Sagerer.

Contact details for the data controller

Bielefeld University

Universitätsstraße 25

D-33615 Bielefeld, Germany Tel: +49 (0) 521/106 - 00

Email: post@uni-bielefeld.de Web: https://www.uni-bielefeld.de

Contact details for the data protection officer

The data protection officer can be reached by post at the data controller's address (see above).

Tel. +49 (0) 521 106-5225

Email: datenschutzbeauftragte@uni-bielefeld.de

For any further questions regarding the application process and the data protection matters related to it,
please do not hesitate to contact the Department of Human Resources and Organization or the data
protection officer.

As part of your application for a position at Bielefeld University, you will be submitting to the university
the personal data provided in your application documents. This data will be processed with the purpose
of carrying out the application and selection process itself and to ensure the necessary participation of
various committees (staff councils, equal opportunity representatives, representatives of disabled
persons) in the hiring process.

For the purpose of completing the selection process, your application documents will be reviewed by
employees of the Department of Human Resources and Organization as well as the hiring unit / faculty.
Furthermore, the committees mentioned above will be granted access to your application documents
within the scope of the university’s legal obligations.

This processing is based on the following regulations:

When applying for employment:


Article 88 (1) GDPR in conjunction with section 18 (1) of the NRW State Data Protection
Act (DSG NRW) serves as the legal basis where the processing of personal data is
necessary for an employer to fulfil its contractual obligations within the employment
relationship. This also applies to processing necessary for pre-contractual activities. 

The selection of suitable candidates for a position takes place before any contract

1. Contact information

2. Purposes and legal bases of the data processing

of employment is offered to the best candidate. As a public institution, the university
is obligated per Article 33 (2) of the German Basic Law (Grundgesetz) to hire the
most suitable candidate. To ensure this, the data submitted with the application
documents will be evaluated. 

Article 6 (1) b) GDPR contains the corresponding general regulation for all types of
contractual relationships.

For the participation of the internal committees: 

Article 88 (1) GDPR in conjunction with section 18 (1) DSG NRW also serves as the legal
basis where the university has a legal obligation to process personal data. 

The obligations to involve the committees in application and hiring procedures are
set forth in section 72 (1) of the NRW State Act on Representative Staff Councils
(LPVG NRW), section 18 (1) of the NRW State Equal Opportunities Act (LGG
NRW), and section 178 (1) and (2) of the German Social Code IX (SGB IX). 

Article 6 (1) c) GDPR contains the corresponding general regulation.

Specific regulations governing the appointment of professors: 

The legal basis for filling professorial posts by means of appointment procedures is Article
38 of the NRW Higher Education Act (HG NRW) in conjunction with the Appointment
Procedures(Berufungsordnung) of Bielefeld University; in addition, the NRW Civil Service
Act (LBG NRW) applies. Article 38 (1) clause 1 HG NRW contains the obligation to
publically advertise open profe