Executive Assistant in Ottobrunn bei Airbus

Job Description:

Are you interested in being part of the zero emission future? As the Executive Assistant (d/f/m) to the CEO of the Aerostack GmbH in Taufkirchen, you will have the chance to work with a highly skilled team working in an exciting and fast-paced environment.

Aerostack GmbH is a Joint Venture between Airbus and an automotive company and part of the Airbus strategy to accelerate Zero Emission Aircraft development and build competences and skills in the technology domain.

The job holder reports operationally and functionally to the CEO and the Head of Finance and Administration.

Main Responsibilities

• Supporting the CEO on organizational and strategic tasks

• Prioritizing, collecting information for decision making for the manager/ team when appropriate

• Take responsibility for the cascade of internal and external information in the team

• Define and anticipate needs when possible; organize / plan meetings; align with other assistants (stakeholders, functions)

• Manage MoM (e.g. follow up communication, actions), keep distribution lists updated

• Handle logistics for events, weblives, etc.

• Contribute to positive working relationships and act as facilitator within the team and with stakeholders

• Acting as focal point for local IT and facility management

• Supporting in the organization of events, logistics for the team such as office supplies, travel management

• Consolidating information to help produce clear presentations for senior management and corporate discussions

• Supporting financial controlling activities such as managing invoices, archiving documents etc.

• Supporting the Opportunity & Risk management process in alignment with entity objectives and Airbus guidelines

• Promoting initiatives to reduce environmental footprint (reduction of printing, plastic, waste)

Required Skills:

As the successful candidate, you will be able to demonstrate some of the following competences & skills:

• Educated to degree level (or equivalent) in Business Engineering, Business Administration, Business Economics, Project Management or a related discipline

• At least 5 years professional experience in similar position/ level

• Strong Interpersonal and communication skills

• Proven ability to manage sensitive information with care and attention to detail

• Due to frequent exposure to confidential information in this role, discretion in daily activities is a requirement

• Very structured & fast understanding of complex topics

• Demonstrate a good balance of initiative to progress matters or escalate if required

• Experience in Digital Communication

• Having a mindset of anticipation is of importance

• Ability to prioritize between challenging and conflicting deadlines

• Ability to interact appropriately with all hierarchy levels, both internally and externally (customers, suppliers etc.)

• Ability to work autonomously

• Previous Intercultural and international experience

• Language skills: German fluent, English business fluent

What do we offer?

• Challenging tasks for/with unique services and products

• Pleasant working atmosphere in a professional and international work environment

• Comprehensive on-boarding included

• Extensive company training offers (eLearning and Classroom Trainings)

• Flexible working hours

• Compatibility of work and family life

• Attractive remuneration

• Company Pension Scheme

• Employee stock options

• Discounted car leasing

• Good connections to public transport and local parking facilities

• Catering facilities on site

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Employment Type:

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