Finance and Administrative Officer in Hamburg bei UNESCO

UNESCO

OVERVIEW
Post Number : 1DEED 0011UI

Grade : P-3

Parent Sector : Education Sector (ED)

Duty Station: Hamburg

Job Family: Administration

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 30-SEP-2023

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the immediate supervision of the Director of the Institute for Lifelong Learning (UIL), the Administrative Officer (AO) assists the Director in overall administration of the institute. The incumbent is responsible for the leadership of the administration and technical staff and supervising the full team of local and international staff of the administrative unit. He/She is responsible for budget and finances of the institute and preparing the necessary actual financial records, financial and budgetary reports to UNESCO Bureau of Financial Management and Governing Board documents as well as financial reporting to donors and closing procedures including financial statements and yearly external audits. The incumbent assists the Director in all human resources issues of local and international staff and HR management. He/She is also contributing to fundraising strategies and co-responsible for the technical relations to the Host Country Germany and the Free and Hanseatic City of Hamburg and its University including the management of the premises and other co-operation tasks.
Long Description
He/she will be expected to perform the following essential tasks:

Lead and supervise the staff of the Administrative Unit, and ensure the effective planning, coordination and prioritization of daily tasks and responsibilities in order to achieve the overall team and Institute objectives.

Oversee the efficient execution and delivery of the full range of administrative and financial services in support of the activities and projects of UIL, including budget preparation, contract management, financial accounting, internal control, travel management and implementation monitoring.

Efficiently coordinate the full range of human resources administration-related matters, including staffing actions, recruitment, performance assessments, advice and training, in order to meet organizational requirements and support a productive, positive and healthy work environment.

Contribute to the digitization of the administrative and financing operations and align with UNESCO’s digitization strategies.

Long Description

Implement and maintain effective security arrangements and policies in the interest of all staff and property, while liaising with UNESCO headquarters and other UN agencies concerned.

Ensure the systematic upkeep and proper functioning of the Office premises, including compliance with the Host Country Agreement and maintain effective relationships with the authorities concerned. Take the appropriate action to account for, manage and safeguard the fixed-assets under the custody of all personnel.

Provide inputs to key documents including UIL Governing Board (GB) documents, financial statements, donor reports, etc, and actively participate in and make contributions to UIL strategy, donor proposal preparation and agreements with partners.

Prepare and certify donor financial reports in line with the approved budget and standard format as agreed in the donor agreement.

Ensure that all UIL accounts are maintained, consolidated and reported to the Governing Board and to UNESCO Headquarters while abiding to standard audit requirements for certification of UIL’s Financial Statement.

Long Description COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework .
REQUIRED QUALIFICATIONS

EDUCATION

Advanced university degree (Master’s or equivalent) in business administration, accountancy, or in another related field.

Qualified accounting professional or a professional accounting certification/program coupled with 3 years extensive hand-on experience in the preparation of annual financial statements.

WORK EXPERIENCE

Minimum 4 years of progressively responsible, relevant work experience in management, finance and administration, of which preferably 2 years acquired at international level.

Experience in financial management and internal control duties.

Proven experience in the development and imple