Contract Management Administrator in Bonn bei ECMWF

The Role

We are opening a new position and are seeking to hire a Contract Management Administrator (B5) to join our team in Bonn, Germany. You will be based in the Programme Contract Management Team which is part of the Administration Department of ECMWF. You will report directly to the Head of Programmes Contract Management.

In the context of the Destination Earth (DestinE) initiative and as a member of the team, you will play a central role in facilitating the smooth collaboration and effective interface between our contract management and procurement functions, and with other internal stakeholders. You will also support the implementation, use and administration of our new Contract Lifecycle Management (CLM) tool.

ECMWF is issuing competitive calls to procure key elements of the infrastructure we require to reach the ambitious goals of the DestinE initiative as well as most elements of the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S) operational services.To support these activities we are in the process of developing and implementing a CLM. It will automate our contract lifecycle management with the objective of achieving efficiencies and a decrease in the cost of contracting. The CLM tool will also enable us to decommission manual workflows and introduce streamlined and agile processes to manage the outsourced activities of ECMWF.

The Team

The Programme Contract Management Team is responsible for the negotiations of new contracts and compliance with the contractual arrangements. The team also coordinates ECMWF’s regular reporting to the European Commission on the status of the implementation of programmes.

The team manages roughly 150 contracts, which are focused on IT development services, data and information services delivery, studies and use cases, and communication and training activities. Contracts involve private and public sector entities from around 30 countries. The Programme Contract Management Team is in daily contact with the contractors and works closely with technical experts and scientists across ECMWF.

About ECMWF

The European Centre for Medium-Range Weather Forecasts (ECMWF) is a world-leader in weather and environmental forecasting. As an international organisation we serve our members and the wider community with global weather predictions and data that is critical for understanding and solving the climate crisis. We function as a 24/7 research and operational centre with a focus on medium and long-range predictions, holding one of the largest meteorological data archives in the world. The success of our activities builds on the talent of our scientists and experts, strong partnerships with 35 Member and Co-operating States and the international community, some of the most powerful supercomputers in the world, and the use of innovative technologies and machine learning across our operations.

ECMWF has also developed a strong partnership with the European Union and has been entrusted with the implementation and operation of the Destination Earth Initiative and the Climate Change and Atmosphere Monitoring Services of the Copernicus Programme. Other areas of work include High Performance Computing and the development of digital tools that enable ECMWF to extend provision of data and products covering weather, climate, air quality, fire and flood prediction and monitoring.

ECMWF is a multi-site organisation, with a main office in Reading, UK, a data centre/ supercomputer in Bologna, Italy, and a large presence in Bonn, Germany. We appreciate the need for flexibility in the way our staff work. We have adopted a hybrid work model that allows flexibility to staff to mix office working and teleworking, including away from the duty station for up to 10 days/month (within the area of our member states and co-operating states).

ECMWF has recently decided to explore grants as a mechanism to disburse funding and support specific initiatives, and as a result developed a structure to operate with such grants.

See www.ecmwf.int for more info about what we do.

About the Destination Earth (DestinE) Initiative

ECMWF is one of the three entities entrusted to implement the Destination Earth (DestinE) initiative of the European Commission, alongside ESA and EUMETSAT as partners. DestinE aims to deploy several highly accurate thematic digital replicas of the Earth, called Digital Twins. The Digital Twins will help monitor and predict environmental change and human impact, in order to develop and test scenarios that would support sustainable development and corresponding European policies for the Green Deal. ECMWF is responsible for the delivery of these digital twins and of the Digital Tw