Project Assistant in Berlin bei ALSTOM

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 80,000 people lead the way to greener and smarter mobility, worldwide.

Alstom Digital & Integrated Systems offers a wide range of services and products related to signaling technology and infrastructure. In close cooperation with our global product competence centers, we not only cover business development, sales and tender management at our Berlin site, but also customer-oriented project management, system engineering,homolagation, documentation, mechanical integration, installation, commissioning and warranty.

In this position you will work closely with our Technical & Engineering Director D&IS DACH supporting him in all adminstrative and organisational tasks related to the department Digital and Integrated Systems and you will support in many interesting projects.

Tasks

• Draft, review and send communications to internal and external stakeholders
• Manages the internal site communication; preparing newsletter and managing the SharePoint
• Organize and prepare for meetings and events, including gathering documents and attending to logistics of meetings and site events
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Assist the team in the development of presentations for internal and external audiences.

• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Takes ownership and independently lead site initiatives and improvement activities
• Assist in PMO activities and processes including project planning, intake, prioritization, initiation, execution, and training;
• Serve as a primary point of contact between the Berlin Site Director and different governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings
• Support the Onboarding of new employees at the site Berlin

Profile:

• University degree
• A detail-oriented self-starter with prior experience in organization, university or other administration activities
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Comfortable in English and German communication
• Strong communication skills
• Minimum of 2-3 years experience in project management
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm
• Resourceful, can-do attitude
• Thrives in a fast-paced environment
• Excellent organization and time-management skills

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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