Senior Administrative Assistant - temp. until 30.09.2024 in Herzogenaurach bei Adidas

Senior Administrative Assistant - temp. until 30.09.2024 (m/f/d) in Herzogenaurach bei Adidas

Adidas

Purpose & Overall Relevance for the Organization

Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities

Take charge of routine correspondence to ensure timely and accurate response
Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
Maintain and update department files, records, (organizational) charts, subscriptions and publications
Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts
Support team in creating announcements and newsletters
Assist in creating/revising of presentations
Schedule internal and external meetings/conferences
Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
Complete travel expense reports
Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
Assist in and coordinate projects and assignments as requested/directed
Handle assigned operational tasks of respective department under supervision (please give examples)
Support team as well as management
General tasks:
- Order office supplies
- Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
- Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
- Administration of investment request workflow
- Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
- Maintenance of master data for temporary employees (
- Coordination and administration of video conferences
- Maintain data systems as directed
- Supporting office setups and moves within HQ
- Maintain vacation overview for team
- Proof reading of documents/presentations
- Understands and provides information about standards and processes

Knowledge, Skills and Abilities

Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
Very good command of German and English both written and spoken
Good communication skills
High level of service orientation in dealing with internal and external stakeholders/customers
Good understanding of numbers
Good organizational skills
Advanced SAP knowledge
Advanced PC software skills
Advanced knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications

3 years of experience
Experienced in job and fully qualified/trained
Combined theoretical and practical knowledge incl. company policies and practices
Basic knowledge in related job areas

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL