Requisition #1639
Buyer I (18324) – TG-8, located at Mainz-Kastel District Office
Work Schedule: Full-time 40 hours weekly, Monday – Friday. This is a temporary position for 2 years . ***m/f/d***
I. SUMMARY
Under the general supervision and guidance of the Manager Contracts, the incumbent engages in purchasing of equipment, machinery, supplies, services for use by the Community Bank European network. Contributes in developing purchasing objectives, and provides secondary support to the Manager Support Services for correctly purchasing equipment, material, and services required to sustain banking operations. Ensures compliance to US Government Federal Acquisition Regulations (FAR) and to the Bank’s policies and procedures. Ensures direct and regular contact with the United States, German, and other Government agencies on the required matters of contractor cost reasonableness and financial stability. Compiles information and records for the preparations of purchase orders required for the procurement of equipment, services, and material. Coordinates activities involved with procuring goods and services.
II. PRINCIPAL ACCOUNTABILITIES
- Assists in preparing instructions and streamlining processes regarding purchasing systems and procedures.
- Analyzes market and delivery conditions to determine present and future material availability and prepares market analysis reports when required.
- Reviews purchase order claims and contracts for conformance to company policy.
- Follows clerical and office procedures and practices.
- Determines vendor selection based on the “Best Value” continuum for the bank and the requesting Line of Business (LOB) requirements.
- Prepares and issues purchase orders and change notices.
- Coordinates transportation of purchases.
- Keeps contracts and payment logs up to date.
- Prepares Euro AP vouchers and validates correctness of payments.
- Conducts meetings with vendors and customers to determine preferences and potential purchasing problems.
- Verifies nomenclature and specifications of purchase request.
- Consults catalogs and interviews suppliers to obtain prices and specifications.
- Types or writes invitation of bid forms and mails forms to supplier firms or for public posting.
- Writes or types purchase orders and sends copy to supplier and requesting LOB.
- Compiles records of items purchased for prices and deliveries. Computes total cost of items purchased.
- Confers with suppliers concerning late deliveries.
- Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with supplier or mail order firms.
- Verifies bills from suppliers with bids and purchase orders and approves bills for payment.
- Reviews requisitions.
- Confers with vendors to obtain product or services information such as price, availability, and delivery schedule.
- Estimates values according to knowledge of market price.
- Determines method of procurement.
- Prepares purchase orders or bid requests.
- Reports regularly to Manager Strategic Planning, Logistics and Support.
- Reviews bid proposals and negotiates contracts.
- Maintains procurement records such as items or services purchased, cost, delivery, product quality or performance.
- Approves invoices for payment.
- Expedites delivery of goods to users.
Performs other Purchasing related duties as assigned.
III. QUALIFICATION REQUIREMENTS
- Bachelor’s Degree (B.A.) from four-year college or university; or five years related experience and/or extensive training
- Experience in the purchasing/contracting field and/or experience in US military banking operations and military department of public works (DPW) performance requirements.
Good knowledge of all relevant Bank policies & procedures and government regulations.
- Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents.
- Ability to response to common inquiries or complaints from customers, regulatory agencies, or members of the military and business community.
- Ability to present information to management, public groups, and members of the military and business community.
- Writes clearly and informatively, varying writing style to meet needs.
- Fluency in English and German (written and oral).
- Ability to work independently under little supervision and with attention to detail and towards deadlines.
- Ability to defin