Finance Assistant in Frankfurt am Main bei Grayling

Title: Finance Assistant Germany

Location: Frankfurt

Reporting to: Finance Manager Germany

Purpose of Role:

We're seeking an organized and effective all round Finance Assistant to deliver core finance services for our German business as part of a commercially-focused Business Support function. You and your Finance Manager will form the two-person "go to" unit on all financial matters for the operational teams allocated to you. Providing support to those operational teams, you'll drive all finance processes in relation to clients, expenses, credit cards, billing and Work In Progress.

Key areas of responsibility

Billing/Accounts Receivable

• Retainer/project/WIP billing
• Preparation of WIP worksheet for front-office
• WIP clear-downs and chasing of outstanding WIP actions
• Follow up of accrued/deferred income and WIP instructions escalating any issues with the Finance Manager in the first instance for any amounts greater than 3 months

Credit Control

• Review of debtors ledger, chasing for client invoices and outstanding balances along with overall management of debtors ledger

Accounts Payable

• You will be responsible for the administration of all supplier costs, expenses claims and credit card expense claims ensuring these are correctly approved and VAT is correctly claimed before sending these for processing to the Shared Back Office team based in Budapest.
• Responsible for management of supplier accounts, preparation of supplier reconciliations and reporting upwards to Finance Manager, highlighting any suppliers with reconciliation differences and any with debit balances.
• Preparation of bi-monthly payment runs,
• Escalating any issues uncovered regarding authorisation or payment of invoices with the Finance Manager

Intercompany

• Full responsibility over the intercompany process from start to finish, ensuring all inputs and reconciled and reported into Oracle.
• Point person for all intercompany queries and coordinating to resolution.
• Chasing markets for outstanding intercompany invoices, ensuring all issues are resolved in a timely manner and processing invoices onto Maconomy/Oracle.
• Maintenance and clear down of intercompany ledger
• Posting of intercompany recharges

Skills & Experience

• A least 1 years' experience in finance
• Excellent language abilities - fluent in both German and English
• Confident relating to colleagues at all levels
• Good writing ability
• Attention to detail
• Excellent organisational skills
• Experience of working in the media sector would be advantageous.

Personal Qualities

• Pro-active, takes initiative and is driven
• Loves a challenge
• Excellent communication skills
• Team player