Book Permissions Assistant in Heidelberg bei Springer Nature

About Springer Nature Group

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Role: Book Permissions Assistant (m/w/d)

Location: Heidelberg

Company: Springer Verlag GmbH

About us:

The SN Rights, Permissions, and Third Party Distribution team (SNRPTPD) is a licensing division of Springer Nature. Our work touches upon all areas of the business and we work collaboratively with our colleagues across the globe. Our team is composed of members from 5 different countries across Asia, the EU, and US, and we are responsible for licensing the reuse of SN articles and books to researchers, scientists, organisations, companies and students around the globe.

This is a terrific opportunity for friendly, inquisitive people who want to get involved in our work, who love to learn, who will embrace and develop our culture, and help make our department a place where people and ideas can thrive.

About the Role:

This role is on a small, autonomous and busy team, so you can expect (and be expected) to impact what we do and how we work. You will work with several different systems, policies, workflows, and platforms to issue copyright licences for the reuse of Springer Nature material in everything from commercial ventures to academic learning. You will learn about sales and marketing; international copyright rules, licensing practices, working with commercial and non-commercial individuals and organisations, contract reading; data management systems; negotiation strategies and so much more!

Role Responsibilities:

• Responsible for delivering and growing yearly licensing revenue targets
• Issue copyright licences via manual and automatic licensing systems that meet the highest legal and ethical standards
• Maintain excellent organisational systems for licences, workflows, and contacts
• Understand and stay updated on SN rights, licensing, and publishing policies and be able to consistently implement them
• Assist Global Permissions team/management on bespoke projects or new workflows
• Liaise with external teams such as editorial, tax, legal, or compliance as appropriate
• Maintain our strong reputation as solution providers in a timely manner
• Communicate via email, video conference calling, and in person with a variety of stakeholders providing clear explanation of SN permission policies and practicalities.
• Support internal reporting, business, and administrative tasks, and collaborate on key partnerships with external stakeholders
• Stay aware of publishing policy developments particularly around Open Access and copyright rules

What you will be doing:

You will share responsibility for the day to day running of the Book Permissions Department, and you will provide appropriate responses to a range of permission requests from all over the world. It will be your job to ensure all requests are dealt with in a timely, professional, and courteous manner, upholding the team’s reputation for excellence. Additionally, you will support different internal SN rights policies workflows, and you will champion best licensing practices to all authors and editors.

Within 3 Months you will:

• Become familiar with basic licensing principles and how our automatic permission systems work
• Get familiar with, and help evolve, the team’s process, procedures, and organisational systems
• Take part in regular team meetings and understand our team’s relationship within the overall Springer Nature company structure
• Get to know the team’s various internal and external stakeholders and their general requirements.

By 3-6 months you will:

• Be a supportive member of the Book Permissions team, delivering high quality licences within our standard licensing policies across all licensing platforms
• Be able to negotiate on licence fees competently
• Have an understanding of the team’s context within the publishing landscape as well as our role in commercial, research, and educationa