Executive Assistant in Berlin bei AVIV Group

You'll be joining one of the world’s largest privately owned real estate tech companies and a subsidiary of Axel Springer. Our mission is to unlock everyone’s perfect place! You'll work across some of Europe’s best known digital real estate brands including: Meilleurs Agents, Groupe SeLoger, Immoweb, Immowelt, Housell and Yad2.

Tasks

We are looking for a highly talented full-time (40 hours/week) Executive Assistant (m/f/d) to support and manage our executive team in Berlin. We are looking for someone who thrives in a fast-paced environment.

• Manage calendars, schedule appointments, and coordinate meetings.
• Serve as the primary point of contact with external stakeholders, including clients, partners, and vendors.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Maintain confidentiality and discretion with sensitive information.
• Be responsible for managing the Berlin office and ensuring that the day-to-day operations run smoothly.
• Perform other administrative duties as needed to support the executive team and our organization.

Your Profile

• Several years of experience in a similar position
• Excellent communication skills and confidence to interact with multiple stakeholders and senior management
• Attention to detail and ability to work effectively in a fast-paced digital environment
• Team player with strong interpersonal and collaboration skills
• Full professional English proficiency (writing and speaking). Proficiency in French is a plus -

Our offer

• We are one of the top PropTech platforms in Europe. If you’ve ever rented or purchased a property then you may have used one of our classified portals. This is a great time to join us to help elevate our AVIV brand.
• The opportunity to work hybrid within our operating footprint with international travel to our locations in France, Belgium, and Germany.
• The liberty to work in a style which suits you to be the most productive
• The freedom to tell us which tools you need to be successful in your job so we can set you up to make it happen.

At Aviv, we are an equal opportunities employer and an organisation where everyone is welcomed to be their authentic selves. We strongly encourage individuals with visible and non visible disabilities, all educational backgrounds, people from minority backgrounds, those from the LGBTQIA+ community, and parents and carers to apply. If you need reasonable adjustments at any point in the application or interview process, or wish to discuss part time or flexible working requirements, please let us know.

In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Our ambition is to be the leading Employer in PropTech across Europe and this is a pivotal time to join us and unlock your perfect job!

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