​​Senior Warehouse Associate​ in Kaiserslautern bei IOM Internationale Organisation für Migration

IOM Internationale Organisation für Migration

Open to Internal and External Candidates

VACANCY NOTICE

Position Title : Senior Warehouse Associate​

Duty Station : Kaiserslautern, Germany

Reference Code : VN-DE2-2023-12-EXT

Classification : General Service Staff, G6

Type of Appointment : One Year Fixed-Term Contract - (40hrs/week) with possibility of extension

Estimated Start Date : 15 November 2023

Closing Date : 01 November 2023

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, internal candidates are considered first-tier candidates. Second tier candidates include all external candidates.

Context:

Established in 1951, the International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants affected by the ongoing emergency.

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

Under the overall supervision of the Head of Office, the direct supervision of the Sub-Office’s National Resources Management Officer (RMO), the technical supervision of the Country Office’s Supply Chain Officer and in close coordination with relevant units at Headquarters and the Administrative Centres, the incumbent will be responsible and accountable for the following:

Core Functions / Responsibilities:

• Monitor that all warehouse transactions are done in line to IOM internal guidelines and in close coordination with the supervisor. Ensure all movement of goods are timely recorded.
• ​​Coordinate reception, storage, packing, kitting, labelling and dispatch of goods from/to the warehouse.
• ​Coordinate with labour and make sure follow-up that daily timesheet are updated.
• ​​Plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
• ​​Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
• ​​Manage all financial aspects related to warehouse and take responsibility for all stored goods.
• ​​Maintain records of all transactions, ensuring that an efficient filing system for stock records of all documents are kept.
• ​​Prepare daily and weekly progress report for warehousing activities.
• ​Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
• ​Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
• ​Monitor that all returned items are checked, received and record is updated.
• ​​Oversee and assist in the Mid-Year and Annual Physical Stock Counts.
• ​​Perform such other related duties as may be assigned.​ ​

Required Qualifications and Experience

Education

​​Bachelors’ degree (or higher) in Business Administration, Logistics, Supply Chain, Management or a related field from an accredited academic institution, with at least four years of relevant professional experience, preferably in similar roles;

OR ​Completed High School degree from an accredited academic institution, with at least six years of relevant working experience, preferably in similar roles.​

Experience

• ​​Demonstrated experience in warehousing, assets and stock inventory management;
• ​Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
• ​Confirmed interest in operational activities and in the functioning of an international organization.

Skills

• ​​Strong organizational skills, excellent attention to detail.
• ​Proven ability to establish and maintain effective working relationships with persons of diverse cultural and national backgrounds;
• ​Discreet, details and clients-oriented