Company name:
Mitie Defence Ltd.
Job Title:
HR Generalist
Reporting to (position)
Business Support and Performance Manager (with dotted line to UK based People Business Partner)
OVERVIEW OF ROLE RESPONSIBILITIES
Reporting to the site-based Business Support and Performance Manager, the HR Generalist position will be responsible for all on-site HR activity for the Germany and Wider Europe account. The role will have support from a UK based People Shared Service Centre and the UK based People Business Partner for the Mitie Defence business. The incumbent is responsible for providing HR administration and training for all employees on the account, alongside supporting the senior leadership team to develop a positive relationship with the Works Council.
This is a fully operational role, however the HR Generalist will be a valuable link between the GWE site team and the senior Mitie HR team, in order to support the delivery of strategic HR objectives across the GWE contract.
KEY DUTIES OF THE ROLE
- Demonstrate leadership and commitment to application of highest standards for health and safety in the workplace and ensure all team members understand their own obligations and respect company standards for health, safety, the environment, ethics and behaviours. Aid the sharing of best practice and ideas pan-Defence so we create a ‘learning culture' and encourage collaboration between sites and other accounts.
- Oversee HR administration relating to the contract, including recruitment, training, contract production, right to work, maintaining employee files and policy updates.
- Champion communication of the HR Strategy, initiatives, policies and procedures across the business unit and work with the People Business Partner for Defence to lead and drive change projects to generate and deliver continuous improvement within the contract.
- Ensure delivery of HR processes, (recruitment, training, reward, employee relations, etc.), including working with line management and the People Business Partner, to develop or customise the process to meet specific business issues.
- Support the operational team in building a strong relationship with the Works Council and liaising with them on employee relations and matters of co-determination.
- Develop strong and influential relationships within the business and externally to understand best practice and influence future development of the function.
- Ensure the delivery of HR processes (recruitment, training, reward and employee relations) including working with local management and UK SLT to develop the process to meet specific business issues and requirements.
- Provide information to others, typically relating to established policies or procedures, for example helping others to find information (e.g. navigating an online portal for Learning & Development) and assisting them in how to complete an online forms (e.g. an expenses form).
- Collate, create and publish regular, ad hoc and MI reports, data and information from various systems and departments to ensure management receives appropriate information in an accurate and timely fashion.
- Maintain controls for existing processes, identify and recommend to People Business Partner additional controls needed to meet requirements of compliance with HR/Group approach and policy.
- In conjunction with the Payroll Administrator and external payroll provider, update and maintain payroll processes, (including update static data, process maps, changing and developing legislation, etc.) such that the payroll is accurate and compliant with legislation and business requirements.
- In conjunction with the Payroll Administrator and external payroll provider, oversee the processing of payroll information, including managing and maintaining the site payroll to ensure payroll schedules and deadlines are achieved, and defined levels of service delivered.
- The role holder liaises with the relevant committees of the works councils, ensures co-determination, and supports senior management in all tasks relating to the Works Constitution Act (Betriebsverfassungsgesetz).
- Co-operation with the finance department, maintains contact with payroll provider.
PERSON SPECIFICATION
- HR Professional with experience in a commercially focused environment.
- Must have successfully completed a German commercial vocational training (Kaufmännische Ausbildung, e.g. office clerk, personnel clerk, property clerk, industrial clerk, personnel services clerk, etc. or corresponding university of applied sciences degree, Fachhochschule).
- Needs to have 1-2 years' experience in a German HR department.
- Bi-lingual German and English speaker