CEO's Associate in bei Distribusion Technologies GmbH

Distribusion is the world’s leading ground transportation marketplace and gives travellers seamless access to ground transportation online, from search to ticket purchase. We have built a cutting-edge B2B technology platform that connects bus, rail, and ferry operators in 70+ countries with the most prominent online retailers, including Google Maps and Booking.com.

We are shaping the future of travel and building the largest global network of transport providers and retailers. Having grown 10x in the past year, we are one of the fastest-growing startups in travel. Backed by three leading VCs (Creandum, Northzone, and Lightrock), and now, following our recent €30 m Series B, we are ready to push beyond.

What you will do:

Executive Support:

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence

• Act as a gatekeeper, screening and prioritizing incoming communications to ensure efficient time management for the CEO

• Facilitate effective communication between the CEO and internal/external stakeholders

• Draft and edit emails, presentations, reports, and other documents on behalf of the CEO

• Organize and maintain files, records, and documentation related to the CEO's responsibilities.

Project Management:

• Assist in coordinating and managing special projects, initiatives, and events as directed by the CEO.

• Conduct research and prepare briefs to support decision-making processes

• Support the People function with ad hoc projects and analyses related to People Experience and Management topics.

• Collaborate with the People function to ensure a positive and inclusive workplace culture.

Travel and Logistics:

• Coordinate travel arrangements, itineraries, and accommodations for the CEO

• Manage logistical aspects of meetings, conferences, and events involving the CEO

Workplace:

We are mainly looking for this role based in our HQ in Berlin, Germany.

We are a remote-first company, with teams around the Globe and our HQ office in Berlin, where the team often meets in the office.

Who you are:

• Bachelor's degree in business administration, management, or a related field.

• Strong project management skills and attention to detail.

• You have excellent English verbal and written communication skills.

• Proven experience in an executive support role, preferably within a startup environment

• Affinity with numbers and able to support analyses and reporting

• Strong organizational and time-management abilities

• Ability to work independently and collaboratively in a fast-paced environment

• Exceptional attention to detail and problem-solving skills.

What you can expect:

• You will join a fast-paced travel tech company and take on a rapidly growing industry.

• You will take on ownership and responsibility from day one and have a direct impact on the success of the company.

• We value agility! We’re constantly updating our tech stack and offer the best possible tools to ensure all of our in-house engineers, partners, and carriers benefit from cutting-edge, efficient solutions.

• You will work with global companies. Our product attracts the biggest names in travel technology, such as Booking.com, and Google Maps, and national carriers like Amtrak, Deutsche Bahn, Renfe, and SNCF.

• You will join an international team of talented and driven people with a clear mission. Expect your colleagues to inspire, support, and challenge you every day!

• We offer flexible and remote working conditions, relocation opportunities, and career growth in a small and developing company.

Our hiring process for this role:

Your Talent Partner (TP) and point of contact is Natalie Bargamon, and the Hiring Manager (HM) is Thomas Doering.
For any queries, please reach out to your Talent Partner at talent@distribusion.com.

Do you want to work in an advanced tech environment and have an impact on millions of travelers around the globe? Join us!