Programme Associate Office Master's Programme International Health in Berlin-Wedding bei Charité

Working at the Charité

Charité - Universitätsmedizin Berlin is a joint institution of Freie Universität Berlin and Humboldt-Universität zu Berlin. Charité was once again voted Germany's best hospital because our employees do an outstanding job every day - in patient care as well as in research, teaching and administration. Patients from all over the world rely on the expertise of our staff as well as on state-of-the-art diagnostics and treatment methods.

The Institute of International Health is dedicated to patient care, research and teaching. It hosts the postgraduate, English-medium Master's programme International Health. The Master's programme includes the so-called core course, followed by advanced modules which can be completed fully or partially at the Institute or other tropEd institutions, and ends with a scientific project (thesis). Currently, there are 170 students from ca. 30 countries enrolled in the Master’s programme. The teaching in the Master’s programme is done by about 100 lecturers from Germany and abroad. The secretariat of the Master’s programme is staffed with 2.5 full-time employees. Student assistants support the work.

Job Overview

• Your tasks as programme associate in the Master's programme International Health include the following main administrative activities:
• Communicating with applicants and students of the Master’s programme (e.g. about the Master's programme and the advanced modules offered, about the application process of the Master's programme, admission and registration, about the application for the advanced modules etc.)
• Administrating the students (e.g. communication with the student affairs office, preparation of invoices for the study fees, communication with the finance department, usage of the Hochschulinformations-System HIS, preparing of participant lists, provisioin of information and learning materials via the teaching and learning platform Moodle, minute taking during exams, evaluation of teaching units, issuing of certificates and references, visa support, maintaining the filing system)
• Creating the Newsletter
• Maintaining the website (Typo3)
• Preparing accounting, orders (SAP system)
• Occasionally administrative support for teaching (e.g. support of online teaching)

We are looking for

• Relevant education and training (Secondary education, preferably in office management/administration, communication)
• Very good organisational and excellent communication skills
• Good knowledge of MS Office (Word, Excel, Power Point, Teams)
• Very good command of the English language
• Professional experience in education and training is an asset
• Professional experience in low-/middle-income countries or in international organizations in the health sector is an asset
• Proven ability to work in a team

Advantages at the Charité

• A relaxed but highly professional collaboration in a familiar, motivated, interdisciplinary team
• A future-oriented, varied and challenging job with a high degree of personal responsibility and personal freedom of action
• Multicultural team events, well-structured onboarding with nice colleagues
• Extensive free continuing education and training opportunities up to and including university studies
• Discounts on many employee offers for shopping, travel, sports
• Our company pension scheme provides our employees with additional security in old age
• Reconciliation of private life, family and work; we are a certified family company -

  Here

  you can find more information

Job Information

• Pay scale E7 according to TVöD- VKA- K. The grouping takes place under consideration of the qualification, the respective experience level is calculated from the completed professional years. The annual salary (gross) is given for a full-time position without annual bonus, allowances and additional services. You can find the collective agreement here.
• The working time is part-time with 31,2 (80%) hours per week
• At our company 30 days of vacation are standard
• The application deadline is on: 05.11.2023
• Reference n