Administrative Assistant in Aachen bei Johnson & Johnson

Administrative support for the Sr. Director Global SE & EU Logistics, the Ass. Director QA Plant, the Ass. Director Operational Programs/Infrastructure EU & their Teams as directed

Assignments/Tasks:

• Support Management team as needed in daily activities.
• Manage business calendars with a keen sense of prioritization & time management on a daily basis.
• Coordinate all travel arrangements as needed & process expense reports on time.
• Coordinate team/departmental meetings and related activities, both large and small, on and off-site, in-person and virtual.
• Interact with various levels of management on a day-to-day basis, handling confidential documents and materials.
• Administrative support for the department globally
• Support local office logistics: coordinate site visits, office space, check-in and escorting of guests, etc...
• Coordinate new hire interviews and appointments with HR & TA.
• Coordinates the on/offboarding process for new staff.
• Provide presentations/distribute communications, including slide/mailing development/formatting, presenting relevant administrative information.
• Organize files, manage relevant data, and maintain accurate records.
• Assist in meeting preparations and follow-up on actions, including slide development/formatting, requesting and consolidating topics, minute/action keeping and subsequent follow-up, coordinating logistics, arranging internal/external speakers, attending the meetings, etc...

Qualifications

Working Experience:
Education as European Secretary /International Office Manager/Business Administration
Preferred 4 years of experience in similar position
Fluent in German and English language (both oral and written)
Good communication skills, excellent social skills, able to work under pressure
Able to work flexible working hours