Admin & Front Desk Manager in Hamburg bei Oldendorff

Oldendorff

Founded in 1921, OLDENDORFF CARRIERS combines its history as a German shipowner with the network of one of the world’s leading drybulk operators. We currently control some 700 chartered and owned vessels of 40 mio tdw, and we carry around 380 mio tons of raw materials and semi-finished products across the seven seas each year. Our customers can expect 100% performance. All the way.

The Admin team in Hamburg is looking for a well-organized, hands-on, and service-oriented Admin & Front Desk Manager to take on various administrative tasks in close cooperation with the Front Desk in the Lübeck office and ensure smooth operations within our organisation.

WHAT THE JOB IS ABOUT

You are the representitive of the Oldendorff reception in Hamburg and will be the first line of contact for all visitors, guests and colleagues.

As a vital part of our Office Management team, you will be responsible for managing front desk operations, coordinating office services and handling various adminstrative duties on a regular basis.

You will conduct checks and setups for meeting rooms, coordinating catering services including ordering refills.

Booking accommodation and restaurants, arranging external meeting rooms and event venues will be your regular tasks.

You will administrate parking arrangements, schedule taxi and chauffeur services.

Managing mail and courier services, handling inbound calls, distributing access cards and tracking invoices will be handled by you.

You will be supporting the Office Management & Admin Management in reoccuring tasks and special projects, including covering absences as needed.

WHAT YOU BRING ALONG

Proven experience in administrative management or a similar role

Fluency in German and English (spoken and written)

Strong organizational and multitasking skills with the ability to prioritize tasks effectively

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office Suite and other relevant software

Service minded mentality

Ability to work independently and collaboratively within a team

Attention to detail and a commitment to maintaining high standards of efficiency and professionalism

WHAT WE OFFER

Our corporate culture is special: relaxed and international, open and traditionally with flat hierarchies

We always keep an overview – for our customers and from our modern and open offices in the city centers of Lübeck and Hamburg

Since the very beginning, teamwork and quick decision making have been our success factors. Encouraging our employees to realize their ideas and initiatives is as important to us

A permanent position in a secure economic environment with benefits such as holiday pay, free lunch, subsidies for a gym or sports club, childcare allowance, various company discounts is waiting for you