Overview:
Title: Junior Project Manager
Location: Munich, Germany
Reports To Operations Director/Head of Project Management
About us:
At DDB Health, we believe health can’t wait. The pace of healthcare is accelerating—and we love it. That is why at DDB Health, we DARE TO DO BOLDLY. We believe there’s nothing more important than health, and we need to stay a step ahead in order to achieve it. Our agency of courageous, curious, generous and gritty people are committed to solving the toughest health challenges. Through our omnichannel creative approach, we inspire our customers to take bold action that advances health.
DDB Health is a global network of healthcare communications companies dedicated to helping clients use creativity—and creative technology—as a force for good health. Through deep insight into customers, channels, and behavior, DDB Health creates meaningful change on behalf of important healthcare brands.
Position Summary:
As an integrated client facing Junior Project Manager, you are the operational day-to-day delivery lead on agency business, becoming wholly trusted and relied upon by your agency team in the running of your account and the agency internal processes.
You manage projects through initial scoping through to creative execution, studio and production. You are the glue between all departments and closely aligned to client service and clients. You understand how client departments work. You are passionate about processes that lead to efficient client agency working relationships.
Responsibilities:
Overall project management
- Own the planning, communication, organisation, leadership and delivery of the programme of work
- Produce and oversee project scope, monitor and track scope creep and drive updates
- Upstream management of Agency/Client workflow including proactive creation of multichannel timing plans and maintenance of internal status reports as necessary
- Establish and maintain project and/or program communications through project
- Proactive stakeholder management throughout project lifecycle including running internal status meetings and maintenance and approval of all project documentation
- Escalate concerns and observations to client service team and department leads to further improve our ways of working, not resting on our laurels
- Partner with production specialists as required, approve production decisions where necessary and maintain oversight of delivery and budget
- Responsible for building and nurturing new supplier relationships
- Drive maximum utilisation and recoverability of resource
- Maintenance of file repositories and DAM systems and monitor version control
- Set up post project review meetings, and gather feedback for internal and external measurement of KPIs
- Ownership of daily internal stand ups
- Advocate of all internal processes
Finance
- Manage estimates and timings for the whole project including production within the SOW document and create detailed estimates and timings to gain internal approvals
- Flag internal investment/budget burn as appropriate to avoid overages
- Ensure weekly project financial health reporting
- Management of estimates raise purchase orders and invoice approvals for third party costs for Client Service approval before released to third party
- Report and update Client Service on any risks
- As required attend monthly financial meeting with Client Service and Finance
- Add new suppliers to AX (fill in new supplier forms etc)
- Reconciliation of every project on completion
Resource Management
- Plan and manages agency resources throughout the project lifecycle
- Make requests for strategy, creative, copy, design and other studio time on the system
- Lead resource workload management meetings with Traffic team to avoid conflicts and lack of resource
- Use knowledge of individuals strengths to ensure effective teamwork
- Ensure the right people are involved at each milestone of the project
- Support casting on briefs
Creative
- Leads creative development and production phases including leading kick-off meetings, creative reviews and production briefings diarizing where required
- Set agendas and informs on next steps to firm up agreements across the team
- Evaluate creative and production against brief, budget, requirements and brand guidelines for client service review
- Add value through finding cost effective ways to create the desired result through all stages of c