Front Desk Agent (part time job) in Berlin bei Safety io

Who we are

Safety io revolutionize cloud based/IoT solutions for the live monitoring of workforces in hazardous areas; fleet management for market and industry leading MSA safety products; on-scene monitoring for the global fire service; and many other compelling products and services. Our suite of applications are used and loved by thousands and our code saves lives!

We are an international company parented by MSA with offices in Berlin, Germany; Johannesburg, South Africa; and Cranberry, USA. Our Berlin team spreads over 20 nationalities!

Location

Berlin, Adlershof

Working schedule

25 hours per week (Monday - Friday, 8:30 - 13:30)

Responsibilities

Maintain an orderly and well-organized office environment:

• Performing all administrative tasks related to facility management and maintenance
• Coordinating and office space, move of employees
• Reception of visitors / preparation and follow-up of meeting rooms
• Overseeing the maintenance and repair of office, including liaising with vendors, conducting safety inspections, and ensuring the office is compliant with health and safety regulations.
• Managing incoming/outgoing mail including scanning and ensuring the recipient has processed it within the specified deadline

Vendors relations:

• Assist in finding new suppliers by collaborating with Indirect sourcing manager, participating in meetings
• Ordering including cost monitoring and optimization of supplier processes and prices

Preparatory accounting:

• Processing of incoming and outgoing invoices,
• Processing of bank transfers
• Account checks
• Supporting tasks for the month-end closing

Events coordination:

• Organizing office events and activities, such as team-building exercises, holiday parties, or company outings, to foster a positive work culture.

Office communication:

• Office Policies and Procedures: Develop and implement office policies and procedures, ensuring they are followed and updated as needed to enhance efficiency and compliance.
• Providing information to employees about office changes, upcoming events, upcoming trainings or workshops
• Conflict Resolution: Address and resolve conflicts or issues within the office environment, ensuring a harmonious and cooperative atmosphere.
• Preparatory tasks for onboarding and offboarding

Qualifications

• Good Knowledge of English and German language, both written and spoken
• Successfully completed commercial training or business studies
• High level of commitment, organizational talent and service orientation
• Very good team and communication skills
• High level of reliability and discretion
• Structured, results-oriented working style with a willingness to take on responsibility
• Professional experience in team assistance, order management and accounting processes
• Good knowledge of MS Office
• Knowledge of NetSuite would be desirable

What we offer

• A competitive salary
• Great work / life balance with overtime being given back!
• 30 days of vacation
• A start-up like environment with the backing and security of a market leader over 100 years old
• A modern office
• Onboarding process for new hires
• Free BVG Travel Pass or "Jobrad" bicycle
• Gym pass
• A budget to attend conferences and provide learning tools
• Contributions to language courses (e.g., German & English)
• Modern office spaces with discounted amenities nearby
• Free coffee, tea, soft drinks, fruit, and monthly team breakfast
• Regular team and company events

Interested?

Does the above sounds attractive? Do you feel you can meet the criteria even if you don’t just now? Do you want a role where you are challenged, engaged and listened to? Do you want to work with a great team? Do you want to be rewarded well for your work and contribution?

If so please get in touch, we can’t wait to meet you!

Make your mark in the future of Safety

Safety io is an equal opportunity employer.

At MSA & Safety io we have a clear mission: that men and women may work in safety and that they, their families, and their communities may live in health throughout the world. We know our mission is made possible through the hard work and dedication of our passionate and creative employees, who may come fr