Administrative Assistant in Frankfurt am Main bei FM Global

Administrative Assistant (m/f/d) in Frankfurt am Main bei FM Global

FM Global

Overview:

FM Global is one of the world's largest risk management and industrial property insurance companies. With 76 offices in over 60 countries, FM Global insures more than one-third of the FORTUNE 1000 companies as well as leading international corporations against risks. To do so, FM Global relies on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Based in Frankfurt, our Client Service Team has a temporary full-time position opening (12 months) for an Administrative Assistant (all genders). The responsibilities will be divided between our Client Service Team (3 days per week) and our Administration Team (2 days per week).

Responsibilities:

In the Client Service Team, the successful applicant will support the Client Service Manager and the Client Service Group in various business-related topics and projects on demand. On top of that, the individual will provide support for Frankfurt Operations, e.g. in marketing activities and external client/broker events.

Day-to-day administrative support, e.g. prepare presentations, organize meetings, etc.
Track / Prepare regular reports within the given deadlines.
Anticipate and prepare materials needed for client / broker events, conferences, correspondences, appointments, meetings, telephone calls, etc.
Summarize the content of incoming materials, specially gathered information, or meetings.
Provide support in analyzing data and evaluating trends to manage the portfolio of accounts.
Provide support for internal and external events and meetings.
Independently handle special tasks as well as project planning and design.

In the Administration Team, the successful applicant will support the accurate handling of all administrative tasks, provide support to employees in various countries and represent FM Global to guests, clients and vendors.

Reception and switchboard service.
Conferencing, welcoming and catering of guests and clients.
Coordinate repairs and replacement of office equipment.
Organize the caretaker service.
Update records and ad-hoc reporting.
Administration of the file archive.
Contract administration and follow-up on maturities.
Examination of incoming invoices and preparation for payment with internal coding.
Handling of queries from the UK located finance department.
Order of office supplies such as stationery, etc.
Key administration and office access control.
Administration of mobile phones.
Car fleet administration incl. handling of accidents, fuel cards, tracking of repairs, maintenance history, interim cars, car replacements, etc.

Qualifications:

Bachelor in Business Administration, relevant vocational education (Berufsausbildung) or equivalent and some years of work experience in the administration environment of an international company.
Hands-on mentality, self-motivated, collaborative and team oriented.
Very good communication skills, both oral and written, in German and English.
Strong organizational skills with ability to plan and prioritize tasks.
Attention to detail and strong problem-solving capability.
Independent and thorough working style.
Advanced computing skills, particularly Microsoft Excel and Word; Access preferred but not essential.

What we offer you:

Comprehensive onboarding and intensive training.
30 vacation days as well as additional days off.
Group accident insurance and life insurance. Other social benefits in accordance with the collective agreement for the private insurance industry.
Flexible working hours.
JobTicket valid for the entire RMV area (for employees in Frankfurt).
Capital-forming benefits.
Fitness Reimbursement.
Meal allowance.
Continuous education and training measures.