Front Desk Assistant in Aachen bei Utimaco

Your tasks

• Contacting vendors and product service providers to ensure inventory of office supplies and maintenance, if necessary
• Organizing permanently functioning routines for the smooth running of the office
• Optimization of existing work processes in the office
• Collaborate with various departments and ensuring smooth communication
• Planning and booking business trips for colleagues and processing the associated travel expense reports
• Monitoring credit card and cash / expenses
• Monitoring of the vehicle fleet
• On-site contact person for internal and external contacts
• Perform various administrative office tasks, including delivery orders, receiving and distributing mail, arranging meetings, booking meeting rooms

Your profile

• Customer and service orientation
• Organization and time management skills with a strong attention to detail
• Proactivity and autonomy in team management and supervision
• Knowledge of commercial processes
• Knowledge of word processing and spreadsheet programs such as MS Office and project management and teamwork software
• Flexibility and adaptability
• Negotiation and problem solving skills
• Communication skills and empathy

We offer

• An open and friendly corporate global culture characterized by a constructive and cooperative environment
• Many learning opportunities to deepen your skillset and to support your professional growth
• Personal coverage by a travel health insurance, a private accident insurance and a company pension plan
• Access to specific education programs
• Flexible working hours and the option to work hybrid & mobile, independent time management
• Challenging tasks and close cooperation with a competent team
• A dynamic company where teamwork and relationship management are valued