Working Student - Document Management – Improvement Projects in Hamburg bei Vattenfall

Vattenfall is one of Europe`s largest electricity generators and producers of heat. We operate in Sweden, Denmark, Germany, the Netherlands and the UK and are looking into European market opportunities. Our strategy is to reduce emissions from power generation with a road map aiming at achieving climate neutrality by 2050.

BA Wind’s Document Management Offshore is responsible for the development and continuous improvement of Document Management maturity and compliance across the entire lifecycle of Offshore wind farms. The team is the go-to-place for the trusted information related to document management processes and associated IT tools. These processes and tools enable our organization and external stakeholders to collaborate efficiently and complete the tasks from any place and in due time.

For our Business Area Wind we are now looking for a

Working Student - Document Management – Improvement Projects

for our office in Hamburg.

You will become part of our Document Management Department with 25 skilled and enthusiastic colleagues who all support ongoing Offshore wind project and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of freedom to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

Help us to achieve our goal of implementing an upgraded IT solution for document management activities in our Offshore wind projects.

What you'll gain

We offer you knowledge and experience in managing and improving business processes, and you will gain a thorough understanding of how an Offshore Wind farm is developed, built and, later, operated.

From day 1 of the assignment, you get the opportunity to collaborate with talented people as a part of our international team. This assignment offer a chance for you to engage with cross-functional stakeholders (e.g., IT, project management and engineering teams) and gain insights about the ways of working in real terms. You get the opportunity to suggest and implement meaningful changes, which will be supported by mentorship and guidance to help you develop your skills and career.

Role Overview

As a Working Student in our Document Management Offshore team, you will step into an exciting world where digitalization meets operations. Your primary responsibility will be to support day-to-day topics of our Document Management improvement projects while actively contributing to their successful completion.

Key Responsibilities

Your major assignment will be to support the improvement projects for data migration. Task could be:

• Planning, coordination and possibly facilitation of meetings and workshops with relevant stakeholders
• Support the project leads in planning activities and, furthermore, regular follow ups of milestones
• Support in metadata tagging, troubleshooting, and resolving operational issues efficiently
• Identifying, tracking and updating large amounts of data in accordance to business requirements
• Responsibility for subtasks in the project and systematic status updates thereon
• Support in drafting of minutes of meetings, user guides, procedures and training material

• You are currently enrolled as a student in a relevant field (e.g., Business, Engineering, Information Technology, Management, Quality)
• Strong passion for project management, information management and system optimization
• Excellent communication and teamwork skills
• Proactive, problem-solving, and a “can do” mindset
• Ability to organize, analyze and visualize data sets and trends
• Detail-oriented and organized
• Eagerness to learn and adapt in a dynamic work environment
• Strong English and German language skills, verbal and written
• Competent handling of Microsoft Office 365 (Excel, PowerPoint, Word, SharePoint etc.)

• Start date: as soon as possible
• Working hours: 20 hours/week during university term, up to 40 hours/week during term breaks
• Duration: Minimum 6 months
• Location: Hamburg

We welcome your application in English, including a short cover letter, CV, current grade reports and your certificate of enrolment. We kindly request that you do not send applications by any means other then via our website as we cannot guarantee the we will be able to process applications that are not made via our website. Last day to apply is the 20.02.2024.

For more detailed information regarding the recr