Receptionist in Hamburg bei European XFEL

The position

• General office administration, covering the reception area, answering the telephone, dealing with queries, answering emails, welcoming and directing visitors and guests
• Receive, sort and distribute daily mail
• Order and replenish stationary and supplies as required
• Document control including data entry, filing and updating
• Booking and management of meeting rooms
• Supporting and contributing to team effort
• Performing ad-hoc administrative duties
• Assistance to the Management Board secretaries

Requirements

• High school Diploma or equivalent
• Experience with administrative procedures
• Good organizational skills and ability to prioritize
• Strong communication skills, both written and verbal
• Customer service oriented
• Ability to multi-task and good attention to detail
• Advanced skills in standard office tools (Word, Excel, PowerPoint)
• Flexibility and initiative
• Able to contribute positively as part of a team, helping out with various tasks as required
• Fluent in written and spoken English; knowledge of German is considered an asset

For additional information, please contact Gabriella Mulá Mathews (gabriella.mula.mathews@xfel.eu) .

Working place will be Schenefeld in the Hamburg metropolitan area. General information on working in Germany, the Hamburg area and the European XFEL can be found under www.xfel.eu/careers.

Our offer

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress, participate in our international networks, and shape your life upon trust based flexible working times and telecommuting options. Experience our atmosphere of tolerance and respect.

Salary and benefits are similar to those of public service organizations in Germany. In addition European XFEL provides a non-contributory company pension scheme, broad relocation benefits, as well as subsidized job-tickets and meals at our company restaurant. The European XFEL GmbH intends to achieve a widely international staff. Company language is English, non-German candidates hired from abroad receive an international allowance.

Reference number

A-202

Duration

This appointment is limited to 2 years.

Deadline

05 April 2023

Application

Please apply online and provide a cover letter next to a CV in English, as well as your work certificates in one single pdf-file.

Applicants with disabilities will be given preference over other equally qualified applicants The European XFEL GmbH is an equal opportunity and affirmative action employer and encourages applications from women.