QHSE - MSA Administrator in Lübeck bei Oldendorff

Oldendorff

Founded in 1921, OLDENDORFF CARRIERS combines its history as a German shipowner with the network of one of the world’s leading drybulk operators. We currently control some 700 chartered and owned vessels of 40 mio tdw, and we carry around 380 mio tons of raw materials and semi-finished products across the seven seas each year. Our customers can expect 100% performance. All the way.

The role is part of the QHSE and MSA team in the Oldendorff Fleet Management. The team contributes to the company’s success, ensuring that vessels are operated complying with company’s management system; fulfilling clients requirements; meeting national, international regulations including ISM, ISPS & ISO.

The team is looking for a QHSE - MSA Administrator, managing the SMS, i.e. Oldendorff Management System, aligning the ERP solution for the department assigned projects and functions.

JOB RESPONSIBILITIES

Responsible for managing the OMS, which means:

Maintain OMS with regular updates

Coordinating with respective departments for revisions

Implementing changes in the OMS

After approval, organizing the roll out to vessels in coordination
with the IT Team

Assist in implementation of OMS Simplification project

PIC for implementation and management of electronic document
management system

As BASSnet Key User:

Ascertain departmental workflows, processes and coordinate for uniformity

Attend key user meetings and guide support department to optimize working

Keeping the user guides updated

Support in coordinating the fleet broadcasts and circulars

PIC for keeping the departmental filing system and databases updated

Updating entries in BassNet for QHSE modules as assigned

Assist the DPA in audit management:

Supporting the QHSE, MSA Managers in arranging audits

Keeping track of the audits and manage timely arrangements

Being budget conscious

Align and coordinate on different reports with the Controlling Team

Perform tasks and duties assigned by the department head

WHAT WE ARE LOOKING FOR

Holder of a nautical or technical license is optional

Sea going experience is an added advantage

Good IT skills, i.e. Microsoft tools, Power BI

Experience in managing an ERP platform is advantageous

Good English content writing and verbal communication skills

Team player with positive mindset to adapt to changes

WHAT WE OFFER

Our corporate culture is special: relaxed and international, open and traditionally with flat hierarchies

We always keep an overview – for our customers and from our modern and open offices in the city centers of Lübeck and Hamburg

Since the very beginning, teamwork and quick decision making have been our success factors. Encouraging our employees to realize their ideas and initiatives is as important to us

A permanent position in a secure economic environment with benefits such as holiday pay, free lunch, subsidies for a gym or sports club, childcare allowance, various company discounts is waiting for you