Office Coordinator in Köln bei Air Partner Plc

Air Partner Plc

Do you have proven experience in office / facilities management and are you looking for a part time position? Do you have a good level of written and verbal German and English and are you living within a commutable distance of our Cologne office? If so, apply now, as we are looking for an Office Coordinator to join us!

Duties will be varied and will include looking after front of house, office facilities and administration, amongst other tasks.

Please note this is a part time position offering 30 hours per week, and you will ideally spread those hours over 4 days between Tuesday and Friday each week. We work on a hybrid basis that means you would work three days in our Cologne based office each week (ideally Tuesdays, Wednesdays and Thursdays), and one from home (ideally Fridays).

Salary for 30 hours per week will be between 35.624 Euros and 41.249 Euros per annum. This is a full time equivalent of between 47.500 Euros and 55.000 Euros if the role was for 40 hours a week.

What you will be doing:

· Liaising with the lessor of the office on any topics such as repairs and preventative maintenance, liaising with contractors as required

· Ensuring the necessary business-related insurance policies are in place and that records are kept up to date and displayed as appropriate

· Providing a first point of contact service for any visitors to the office

· Dealing with all incoming and outgoing mail and parcels including arranging couriers

· Monitoring, ordering and distributing all stock, including office supplies and stationary, office refreshments, furniture, and other resources

· Ensuring the general cleanliness of the office space

· Maintaining correspondence addresses and key information

· Producing reports, composing correspondence, and drafting new contracts as required

· Supporting the Events and Social Committee in arranging internal and external events, including booking venues, ordering catering, sending resources and invites, etc.

· Processing invoices relating to office costs

· Dealing with other office and financial administration as required

· Arranging staff meetings

· Undertaking other ad hoc duties as directed by your manager

What we are looking for:

· Proven experience in an office / facilities management role

· Excellent written and verbal communication skills in both German and English

· Someone who lives within a commutable distance of Im Mediapark 5b
50670 Cologne and who is happy to be office based three times a week (Tuesday-Thursday) and home based for one (Friday) each week

· Strong PC and administration skills (able to use Microsoft Teams, Outlook, Word and basic PowerPoint and Excel)

· A highly approachable individual who has a proven track record of establishing, building and maintaining relationships across all levels

· A highly proactive and flexible individual who can pre-empt and adapt to changing demands and situations effectively

· Meticulous attention to detail and a passion to get things right first time

· Someone who thinks and plans ahead

· Strong prioritisation, planning and coordination skills

· A resilient, calm and poised person when presented with pressured situations

· A solutions focused individual

· A self-starter who enjoys multi-tasking and who has excellent organisational skills

· Experience working within the aviation industry and / or an international background would be a bonus

About us:

Welcome to Air Partner – where the skies are not the limit, they're just the beginning! ​​

Established in 1961, Air Partner is an international aviation services group and we're inviting you to join our crew. As a key player in the Wheels Up family, we're soaring to new heights in private aviation and aviation services with a team of over 2000 professionals globally. We're also proudly a Delta Air Lines premium partner – talk about flying in good company!​​

Providing world class aircraft charter services and aviation safety and security solutions, we're the go-to for industry giants, commerce champions, governments, and private jetsetters. We also flex our wings in both civil and military circles globally.​

Our Charter Division comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company's unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time.​

Air Partner Services Division comprises Baines Simmons, Redline Assured Security Ltd and Kenyon International Emergency Services. Baines Simmons offers aviation safety management and fatigue risk management. Redline Assured Security delive