Academic Support Officer - BSBI Berlin in Berlin-Kreuzberg bei GUS Germany GmbH

Your Responsibilities

• Working closely with the academic leadership and the academic faculty in the various areas of administration, particularly the timetabling and room allocation of programmes.

• Being responsible for the scheduling and timetabling activities of the School under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.

• Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Vice Provosts, the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.
• Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.
• Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.
• Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.
• Carrying out other related academic administration duties as required.

• Coordinating all the relevant activities and be responsible for the Canvas platform and the application of BSBI’s didactic model
• Overseeing the timetabling of didactic activities for all Executive and Professional Programmes.
• Scheduling appointments with lecturers.
• Monitoring faculty performance (including freelancers) and provide evaluation reports.
• Proposing new members of faculty for teaching positions.
• Organising the didactic environment to promote productivity and learning.
• Organizing development sessions to improve practices and assist professors and tutors to apply new techniques.
• Communicating effectively with faculty members and students to convey passion for learning.
• Overseeing the records of students' assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.
• Assisting the Provost & Chief Academic Officer giving the guidelines for professors to prepare lesson plans and tutoring sessions according to the Programmes needs and goals.
• Developing reports for the Provost & Chief Academic Officer.
• Researching or recommending new innovative ideas to complement the activities of the School.
• Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.
• Playing a proactive role in promoting the School.
• Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School
• Working very close and under the guidance of the Provost & Chief Academic Officer of the School
• Assisting the Provost & Chief Academic Officer of the School in all his administrative and educational tasks and duties

Your profile

PROFESSIONAL COMPETENCIES

• Bachelor degree & Master in the domain of business, management or education
• Prior administrative experience in higher education at University level
• Prior experience in working in adult education
• Expert knowledge of Windows OS, of MS Office suite (Excel, Word, Outlook, Powerpoint) and Microsoft Teams
• Fluent in spoken and written English (C2 level)
• Sound knowledge of Educational Platforms (i.e. Canvas, Blackboard etc.)
• Expert knowledge of timetabling software
• Sound knowledge of study regulations and rules

• Excellent organizational and communication skills
• High social competence and assertiveness
• Maintaining an overview even with high workloads
• Commitment to School’s improvement and further development
• Entrepreneurial and economic way of thinking and working
• Resilient and flexible
• Motivated for further academic and professional development

Why us?

BSBI’s mission is to educate students to effectively shape the future and become excellent leaders of tomorrow in an ever-changing business world. It also aims to teach students to understand how businesses function and how economic success is generated. BSBI offers industry-relevant programs that focus on the development of practical entrepreneurial skills necessary for professional success. Located in the heart of Berlin, we